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Description

o Ensure an effective system for invoice verification in such a way that payments are processed on time, in agreed amounts and terms of payment to achieve the cost-effectiveness and good relationship with suppliers while respecting sound principles of internal controls o Verification of invoices for payments in line with invoice guidelines o Reconciliation of vendor invoices concerning invoices due for payment o Obtaining necessary approvals for exceptional payment terms o Reconciliation of unvouchered accounts o Liaise with BPO and SCE AP team to close open PO's and future receipt of vendor invoices in line with unvouchered accounts o Resolve open and reconciling items with SCE AP team o Ensure expenses are recorded in the financial period to which they relate to ultimately ensure completeness and accuracy of financial statement in line with PM chart of accounts o Monthly analysis and preparing of designated G & A and other GL accounts accruals with sufficient support documents o Monthly analysis, tracking and upload of ME PO programs via CDR o Monthly analysis of tracking report via CDR o Preparing of balance sheet and expense account reconciliation for designated accounts o Analysis and preparing of tracking report for designated accounts (BS & IS) o Ensure Finance as a service department is responsive to overall business needs o Ensure proper filing of Finance documents for Tax and Audit purposes o Creation of Purchase Orders and completion of GRN for Finance, Tax and Audit vendors o Support to ensure timely delivery of documents to the banks and other statutory bodies o Distribution of outstanding WHT credit notes to vendors/suppliers o Participation in monthly and stock count activity o Participation and support in annual asset count and tagging exercise o Provides an initial and ongoing contact point for customers, staff and external enquiries. o Schedule flight itinerary for all employees o Arrange meetings, book facilities and prepare agenda with agreed timescales o Support management and processing of incoming and outgoing mail as required o Undertake statistical analysis and research for spending on all office consumables o Responsible for developing and maintaining stock control and filing systems for all areas of the team o Responsible for all flight booking and hotel reservation for employees/guest in & out of the country o Responsible for PO creation, GRN on all invoices for general service o Responsible for vendor management & contract renewals o Ensuring consumables are available for office use o All Adhoc requirements that may arise in the office